December 20, 2022

We had a fun hybrid meeting for December, with a mix of people in-person at 1205 Hubbard (thank you for hosting Rachel and Thea!) and those online. It seemed to work well – does anyone want to host January?

Additionally, we’re looking for board nominations. We only have 7 of our 13 spots filled after some recent resignations. Nominees will be voted on by existing board members and serve in an interim capacity until an election by our residents can occur again this April. If you have interest, please email me the person’s name, a short bio, and a few sentences about why they’re interested in serving. Requirements are minimal: come monthly to our board meeting, put in a small amount of time the rest of the month (typically 1-2 hours at most), and most importantly, be passionate and compassionate about your neighborhood and fellow neighbors!

Following this email, Bob Anderson will share a code of conduct for our neighborhood email list and I’ll follow up in the coming weeks with a calendar invite to place HFNA meeting holds for the remainder of the year.

Thank you!

– Mike

Minutes:

Hubbard Farms Neighborhood Association Minutes

December 20, 2022, 6:30pm-730pm

IN PERSON @ 1205 Hubbard St.

1. Welcome and Introductions

1. Board: Matt Fogarty, Zeb Smith, Mike Smith, Adriana Zuniga
2. Residents: Rachel (1205 Hubbard), Thea (1205 Hubbard), Bill Gorley (44 years), Bob Anderson (18 year), Caton Arreguin (W. Grand), Janet Ray (27 years), Adriana Zuniga (Clark, 50 years), Deb Sumner (40 years), Christina, later: Anthony Benavides, Emily Levine, Rachel Perschetz

Board Update:

1. President transition and board by-laws

1. Nominate Mike as board president.
2. Open it up and we as a board
3. Email about nominations. A little bit about what the time obligation is.

1. Include mission and value from by-laws.
2. Dedicate that day for month.
3. 13 board members.
4. Need a secretary. Zeb will consider.
5. Board needs diversity. Almost everyone who showed up tonight was white and privileged.

Deb nominated Caton. Deb nominates herself too.

How to backfill officers and new board members if necessary

2023 calendar notifications – avoid meeting conflicts

1. Post quarterly.

2023 outlook – internal capacity assessment and both low-hanging and aspirational goals

Resident Issues

1. Bob Anderson – 9 points code of conduct. Email out to list for people to digest.
2. No provision for enforcement. Self-governing and education.
3. Board – Deb handed out things that promoted the board like magnets! Janet: loved them, in English AND Spanish.
4. Janet:

1. Email list:

1. Thank you Bob and Bill and Steve.
2. Board guidelines – add assume good intent and ask questions.
3. Add board guidelines in Spanish.
4. IF you need help, where to contact? Might not be Bob, Bill, Steve.

Committee Updates – leading into Beautification Committee celebration

1. Neighborhood Beautification Committee

1. Need to do winter cleanups to get ready for spring.
2. Might even plant bulbs.
3. More ideas – what do people want to see?

1. Added tulips and a few other things.

How does this overlap with Vinewood property?

Janet needs help with rat issues.

1. Wants a rat presentation.
2. Not just compost, but trash as well.
3. Also, what about progressive dinner?

Janet to ask Ashley Atkinson to speak on rat problems and mitigation.

2023 schedule:

1. Winter garden cleanup on 1/14.
2. Progressive party on 3/15. People say later.

1. One course on every block. A single house hosts, all neighborhoods at that house do that. Then salad/soup house.

Spring cleanup on 3/25.

Planting on 3/29

May 21 summer planting.

Welcome to summer community dinner – June 8.

End of summer community dinner on 8/24.

More stuff at end of year like cleanups, Halloween party, and Christmas event.

Alley cleanup – join Motor City makeover.