October 18, 2022

Hubbard Farms Neighborhood Association Minutes

October 18, 2022, 6:30pm-8pm

Zoom Link:      https://us06web.zoom.us/j/85289001463?pwd=MW54TVRnNDRTOVcrT3A5U3RkRk5pQT09

1. Welcome and Introductions
   1. Board: Matt Fogarty, Adriana Zuniga, Mike Smith, Mary Clare Duran
      1. Other board not present: Zeb Smith, Karina Odom, Donovan McCarthy, Myett Risker, Monte Martinez
   2. Resident: Caton Arreguin, Martha Potere, Deb Sumner, Christina Ridella
   3. Other: Joel RK (CM Santiago-Romero)
2. Board 101 (Matt and Donovan):
   1. 1. Can’t even get quorum. Do we need a smaller group of more engaged residents.
         1. Matt to email list with nomination – we need unanimity via email so he’ll ask for dissenting votes. Silence is a passing vote.
      2. If no one shows up, then we need to do things that support neighbors and don’t necessarily tackle controversial subjects.
      3. Use the ideas of outreach from Karina and Caton’s ideas.
      4. Some neighborhood associations do house-to-house meetings – rotate homes each month.
   2. HFNA Board Survey results/upcoming goals (Martha as resident/handoff)
      1. Martha is Google Drive admin, she wants to hand that off to someone.
      2. Google Groups is there too.
      3. Survey results are in shared google drive.
         1. Share link to Google Drive folder with Board.
   3. 501(c)3 Pursuit (Donovan/Martha)
      1. Need to do corporation filings. Martha thinks that was $200.
         1. 1023 EZ form.
         2. Donovan was asked to review and give input.
      2. Corporate filings – a lot of grant opportunities are only opened to 501c3 organizations.
         1. Could let us have our own bank account and manage it.
         2. File with 501c3 status.
      3. With the state, we’re a “non-profit org,” but that doesn’t mean much until we’re a federal 501c3.
         1. Adds burden – annual reporting when you do this (form 990).
         2. MIGHT even need director/officer insurance.
   4. President transition and board by-laws
      1. Vote for president and new board members if possible
   5. Budget update (Mary Clare)
      1. Mary Clare never got a handoff.
      2. No bank account.
      3. We have an EIN although it’s inactive right now. $20’ish a year to get back in good standing.
      4. Have around $200-300 that sits with Clark Park Coalition, our fiduciary.
         1. Start with Anthony Benavides as contact.
      5. Martha historically recalls money was just used to print flyers and distribute them, and perhaps to support the community BBQ.
      6. Green Spaces committee has its own pool of funds at CPC for several thousand dollars.
      7. Annually:
         1. WordPress domain costs money.
         2. Zoom if we pay for that.
         3. Recommended that we donate to RiseUp, the org that hosts the Listserv (Bob Anderson).
         4. Registrations + director/officer insurance (only necessary if/when we do things that bring that kind of risk).
3. Committee Updates
   1. Neighborhood Beautification Committee
      1. Halloween event in the Community Garden!
         1. They do social media and door-to-door flyering.
         2. Caton pays for flyers out of his pocket.
      2. On Thurs 10/27 @ the community garden @ 7pm. Both adults and kids.
4. Resident Issues
   1. Caton – asked Amanda Elias to fix his alleyway – Amanda sent to Gary Brown. Alley has holes and water. Caton to email Martha and cc Eva Torres.
   2. Rats! Mostly around the community garden but also north on Hubbard.
      1. Janet feels the apple tree might be part of the problem.
      2. New compost bin in garden.
      3. Others think it’s construction – unearthing structures like the Earhart demo has caused this problem in the past.
         1. DTE just did a lot of digging, did that cause a temporary spike?
      4. Lots of trash dumpsters.
      5. Christina Ridella – are there preventative things we can do?
         1. If the tree has to come out, are there resources to take care of that?
      6. Education campaign around what attracts rats and what to manage?
   3. Bridge issues – this could come up for a vote again in November at Council both at committee and council of the whole.
      1. Raquel Garcia wrote a letter asking for $2M ARPA funds to take the politics out of it.